A set of account books represents a 'company' in Tally.ERP 9. As many businesses have more than one legal entity, they require multi-company support with each company a distinct 'database'.
However, with multiple companies, several needs arise. Chiefly, you would like consolidated reports since these are often more meaningful than statutory reports of each company individually. You can therefore 'group' companies and generate reports as if this were a 'company'. So Partner A, could group companies in which he is a partner (say Companies P, Q & R) and Partner B could have a group with Companies Q, R & Y.
With multiple companies, you probably need comparative figures. In Tally.ERP 9, while seeing a report for Company P, you can pull up another column alongside that shows figures from Company Q (and any more companies). You can continue to drill down the report and continue to see these comparisons.
Quite often with multiple companies, the need arises to create the same ledgers and post transactions to more than one company. This can be accomplished with the click of a few keys - you save immense time by not having to re-enter data, and avoid data entry errors.
In special circumstances, where there are needs like a Purchase Order entry becoming a Sales Order in another company, our Service Partners will be able to work with you and build a solution around the Data Synchronisation capability.
Security: With multiple companies, possibly including personal accounts, you may need to control who gets access to which companies, and to do what. You can set up users, grant or deny access, and then define these for each company.
Remote Access: You can specify which company is accessible remotely. You choose which remote users have access; you decide what access a remote user gets.
Central User Management: Users come and go. You might also have a password policy requiring users to change passwords every few weeks. You can take advantage of the ease of central user and password management that Tally.NET identities carry, and even remotely manage these while not in office.
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