Creating a Sales Voucher to Allocate Expenses

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Tally provides you with two methods to allocate expenses incurred on the sale of services.

Method 1

The expenses can be included in the Service Charges.

Example: The service charge is RM. 1000 and the expense incurred is RM. 150, therefore the service charge would be RM. 1150.

The voucher for the above entry is created, using the following steps.

Go to Gateway of Tally > Accounting Vouchers > Sales (F8)

  1. Enter the transaction date in the Date field

  2. Enter the reference number in the Ref field

  3. Select Party’s A/c Name from the List of Ledger Accounts e.g. Icons Computers

  4. Select the Service Ledger e.g. Sales-Accounting Services from the List of Ledger Accounts

  5. Enter the amount RM 1150 (including expenses) in the Amount field

  6. Select the Service Tax ledger e.g. Tax @ 6%from the List of Ledger Accounts to view the Service Tax Bill Wise Details screen

  7. In the Service Tax Bill Wise Details screen

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  1. Accept the Service Tax Bill wise Details screen

  2. In the Bill Wise Details screen

  3. In Type of Ref field select New Ref as the method of adjustment

  4. In Name field enter the bill name. (If Reference Number entered in the invoice will be displayed, which can be changed).

  5. In the Service Tax Ledger field select Tax @ 6% from the List of Service tax Ledger

  6. In the Amount field amount will be defaulted, accept the same

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  1. Accept the Bill-wise Details screen

  2. Enter the transaction details in the Narration field

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  1. Accept the Voucher to save

The Print Preview of the above invoice is displayed as shown

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Method 2

Expenses can be allocated using an Expense ledger, created under Indirect Expenses. The voucher can be created using the following steps.

Go to Gateway of Tally > Accounting Vouchers > Sales (F8)

  1. Enter the transaction date in the Date field

  2. Enter the reference number in the Ref field

  3. Select Party’s A/c Name from the List of Ledger Accounts e.g. Icons Computers

  4. Select the Service Ledger e.g. sales-Accounting Services from the List of Ledger Accounts

  5. Enter the service amount of RM 1000 in the Amount field

  6. Select the General Expenses ledger from the List of Ledger Accounts

  7. Specify the Expenses Amount of RM 150 in the Amount field

  8. Select the Service Tax ledger from the List of Ledger Accounts e.g. Tax @ 6% to view Service Tax Bill wise Details screen

  9. In the Service Tax Bill wise Details screen

  10. Enter the expenses amount of RM.150 in the Expense field. (Here service tax is calculated only on the actual service charge and not on the amount inclusive of expenses)

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  1. Accept the Service Tax Bill Wise Details screen

  2. In the Bill-wise Details screen

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  1. Accept the Bill-wise Details screen

  2. Enter the Narration if any

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  1. Accept the voucher to save

The Print preview of the invoice is displayed as shown.

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