Recording Taxable Sales & Printing Company Logo in Tax Invoice

To create a Sales voucher for Taxable goods,

Go to Gateway of Tally > Accounting Vouchers > F8: Sales > Select Tax Invoice from the List of Types

Press F12: Configure and set Use Common Ledger Account for Item Allocation to No.

  1. Enter the reference in the Ref. field, if required

  2. Select the Party’s A/c Name from the List of Ledger Accounts

  3. Select the stock items from the List of Items

  4. Enter the Quantity and Rate, the amount is automatically displayed in the Amount field

  5. On selecting the sales ledger predefined with VAT/Tax class, the same will be displayed in Accounting Details screen. Else, the VAT/Tax class has to be selected if it is not predefined in the sales ledger master. On selecting Not Applicable in VAT/Tax class field, the error message is displayed as - VAT/Tax Classification not Selected.

  6. Additional Ledger amount in sales ledger:

  7. In case where additional expense ledger value is to be apportioned to all stock items, select an expense ledger grouped under Direct/Indirect Expenses by setting the option Use for Assessable Value Calculation to Yes with the Method of Apportioning to be made, Based on Value in the ledger master. Enter the expense amount.

  1. Select the appropriate Output VAT ledgers from the List of Ledger Accounts. The amount of output VAT is calculated on the aggregate of assessable value and the expense ledger amount.

  2. Set Is e-Sugam Applicable to Yes.

Note: The Commercial Taxes Department of Karnataka has introduced e-Sugam to upload the transportation details of notified goods before the movement of such goods. Set the option - Is e-Sugam Applicable to Yes on sale of Notified Goods else set it to No.

  1. The e-Sugam sub-screen will be displayed for entering the details pertaining to:

  2. Invoice Delivery Date: The invoice date will be captured here.

  3. From Place: Enter the place from where the goods are despatched.

  4. To Place (Destination): Enter the name of place where the goods are to be delivered.

  5. Category of Transactions: The category of transactions as listed in the e-Sugam entry form in the Department website gets displayed as list of VAT Category Type. Select the required category based on the nature of transaction.

  1. Document Type: Based on the Category of transaction selected the Document Type gets displayed in this field. On selecting the following category, two document types get displayed for selection. The required document needs to be chosen here:

  2. For the category - V-G  For Jobwork/Return After Jobwork/Line Sale, the Document types - LJV Consignment for Sale (Receipts) and OTH Others get listed.

  3. For the category - V-K  Others, the Document types - LJV Consignment for Sale (Receipts) and  OTH Others get listed.

  4. Transporter Name (Carries Name / Agent): The information entered in Carrier Name/Agent field of Party Details screen gets captured here. Else the Transporter Name can directly be entered in this field of e-Sugam Details sub-screen.

  5. Vehicle Number (Despatch through): The Despatch Through information entered in Party Details screen gets captured here. Else the Vehicle Number can directly be entered in this field of e-Sugam Details sub-screen.

  6. Bill of lading/LR-RR No.: The information entered in Bill of lading/LR-RR No. field of Party Details screen gets captured here. Else the same can directly be entered in this field of e-Sugam Details sub-screen.

  7. Quantity with Units: The quantity entered for each stock item will be captured along with the respective unit of measurement.

  8. e-Sugam Number: The unique number displayed in the e-Sugam acknowledgement obtained on uploading dealer TIN with the transportation details before despatch of these goods needs to be entered here.

  1. Press Enter to return to sales invoice creation screen.

  2. Set Show Statutory Details field to Yes to view the sales details with the tax break-up.

  1. Press Enter to view the Statutory Details screen. The Statutory Details screen provides a break-up of tax and the apportioning of expense ledgers with the sale value.

Note: The value of additional ledgers forming part of the assessable value, (for e.g., Packing Charges as in the above scenario) will be appropriated as set in the Method of Apportioning of the respective ledger master (i.e., packing charges ledger). This apportioning will help in ascertaining the assessable value for voucher as well as for a given stock item. However, the value of expense ledger value will form part of the accounting transaction, i.e., the total invoice value will reflect in the transaction details of expense ledgers.

  1. Accept the Statutory Details screen.

  2. Enter the details in the Narration field, if required and accept the tax invoice.

  3. View the above tax invoice in alteration mode.

  4. Press F11: Features > F1: Accounting Features and set Enable Company Logo to Yes. In the CMP CompanyLogo Path screen, enter the path of the company logo in Location of Logo field with the name of the image and file extension, for e.g., C:\Tally.ERP9\Logo.jpg

  5. Accept the F1: Accounting Features and press Alt+P to print the invoice.

  6. Click F12: Configure.

  7. In the Invoice Print Configuration, set the options as given below:

  1. The remaining fields can be configured as per requirement.

The Print Preview of the Tax invoice with the company logo appears as shown.

  1. Select Alt+P to print the voucher.