Verify Split Data

A utility that has the capability to detect possible errors that occur while splitting the data and also provides the user with possible solutions.

Developed with an objective to reduce the repeated occurrence of possible errors while splitting the data, this utility automatically detects possible errors in the data.  On detecting these errors the system prompts the user to rectify them with possible solutions so that the errors will not reoccur in future. Users can opt to either resolve these errors manually or by using the helper available within this utility.  

The Verify Split Data utility detects the possible error for

To start the data verification process follow the steps shown:

The Data Verification for the selected company appears

  1. Select the required company from the List of Companies

The Possible Error screen appears

  1. Select the required possible error displayed to fix the problem.

Units of Measurement incorrect for the Item

The Units of Measure Incorrect screen appears

  1.  Select the required voucher

  1. In the Sales Voucher

  2. Select End of List

  3. Re-select the item shown earlier in Name of Item

  4. Enter the correct amount in the Amount column

  5. Accept the voucher to resolve the issue

Cost Centre does not belong to the category

In the Possible Errors screen

  1. Select Cost Centre does not belong to the Category

The Cost Category Mismatch screen appears

  1. Select the required voucher

  2. In the Sales Voucher

Or

  1. Click Ctrl+L: Helper or press Ctrl+L

  2. The Cost Category Mismatch Helper appears

  1. Click A: Auto Fill or press Alt+A to automatically fill in the List of Cost Centres

The cost centres are automatically assigned to the respective vouchers.

No Accounting Allocations

The No Accounting Allocation screen appears as shown:

  1. Select the required voucher

  2. The Ledger Alteration screen appears

  1. Set Inventory values are effected to Yes  

  2. Accept to save the changes made.

Voucher Totals Do Not Match

This error occurs when there is a total mismatch in the debits and credit total for a transactions.

To resolve this error follow the steps shown:

On starting the verification process the Possible Errors screen appears

  1. Select Voucher Total Mismatch

  2. The list of vouchers with mismatched voucher totals are displayed

  1. Select the required voucher

  2. In the selected voucher screen

  3. Re-accept all the entries present

Cost Break-up total does not match

This error occurs if Cost Centre Allocation Total does not match with the ledger amount Total.

To resolve this error follow the steps shown:

  1. Select Cost break-up total does not match

  2. The list of vouchers with mismatched cost category allocations are displayed

  1. Select the required voucher

  2. In the selected voucher alteration screen

  1. For the Existing Cost Centre enter the correct amount in the Amount column in Cost Allocations screen or Create a new Cost Centre and enter the difference amount in Amount column.

  1. Accept the voucher to resolve the issue.


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