Mass mailing feature allows the user to email a single report to multiple E-Mail IDs i.e., the user can send e-mails to more than one email id from a single screen, while retaining the existing email configurations.
For instance, using this feature you can send individual payslip to each employee or mail Outstanding Statements, Reminder letters and Confirmation of Accounts to the respective party or customers.
Mass mailing is provided for the following report
Outstanding Statements
Reminder Letters
Confirmation of Accounts
Pay Slips
Note: It is essential to set up the E-Mail Configuration before sending mass mailers.
For mass mailing Outstanding Statement to Parties, follows the steps given below:
Go to Multi Account Printing > Outstanding Statements > Ledger > Group of Accounts > Select a Group
Press Alt + M
Select All Ledgers in To Email Address
Note :
1. The Email of Outstanding Statement, will be sent to the Email IDs specified in the respective Ledger Masters of the parties.
2. To specify / view the email id specified in the ledger masters, you can go to exceptional Report > Email Id > Press F5 : All Items
For mass mailing Reminder Letters to Parties, follows the steps given below:
Go to Multi Account Printing > Outstanding Statements > Ledger > Group of Accounts > Select a Group
Press Alt + M
Select All Ledgers in To Email Address
Enable the option Email Reminder Letter to Yes
Note :
1. The Email of Reminder Letters, will be sent to the Email IDs specified in the respective Ledger Masters of the parties.
2. To specify / view the email id specified in the ledger masters, you can go to exceptional Report > Email Id > Press F5 : All Items
For mass mailing Confirmation of Accounts to Parties, follows the steps given below:
Go to Multi account printing > Accounts Books > Ledger > Group of Accounts > Select Group
Press Alt + M
Select All Ledgers in To Email Address
Select Confirmation of A/cs as Style of Reports
Note :
1. The Email of Confirmation of Accounts, will be sent to the Email IDs specified in the respective Ledger Masters of the parties.
2. To specify / view the email id specified in the ledger masters, you can go to exceptional Report > Email Id > Press F5 : All Items
To set-up the E-Mail facility from Tally.ERP 9 refer the topic E-Mail Configuration
For more details on mass mailing pay slips please refer the topic - Mass Mailing Pay Slips